Summary
The Shared Services Project Management Organization (PMO) worked with department leadership across Administration to define the criteria for work to qualify as a project.
This procedure codifies this criteria and documents when exceptions can be made.
When
When identifying whether a series of activities should be tracked as a project.
Body
Intended Audience: Shared Services Project Management Organization (Internal)
This article is intended for the Business Affairs Shared Services Project Management Organization. If this is not a public article, it may not be intended for outside communication; please review the Related Articles pane for any related public-facing articles. This article may be public but intended for specific roles. If this article does not suit your needs, please leave feedback or locate a related article as previously directed.
Defining Governance
What is Governance
According to the Project Management Institute (PMI) governance provides direction and defines decision-making procedures and metrics for validating impacts to a project/program. It also enables the project team to deliver on requirements and creates a forum for issue resolution to occur in a timely manner.
- For National / State Initiatives or Mandates
- For UNLV and Business Affairs Strategic Goals and Initiatives
- For Departmental Goals and Initiatives
Why Governance is important
Comprehensive and consistent method of reviewing projects and ensuring alignment within the organization and portfolio strategy.
- If it expands to multiple departments (Purchasing, P&C, OIT, etc.)
- If an operational activity is beginning to look more like a project
- If it affects other departments (not just internal staff)
- If it impacts roadmapping & prioritization
Who should attend Governance
- All Department and Area Managers should attend Governance
- All Project Management staff should attend Governance
- Project Sponsors invited on behalf of a project
Governance Best Practices
Each department manager or representative are to present new projects to the group to ensure there are not:
- Duplicative Projects
- Projects that could be done collaboratively
- Projects that should not be done
- Projects that do or do not meet the Portfolio Goals
- If Manager(s) cannot attend, it it best practice to send substitute representative
Exceptions
Michael Lawrence approves exceptions to this definition at the request of unit managers. Once an exception is granted, Mike Lawrence will communicate the exception approval to the Project Management Organization.