End of Semester WebCampus Checklist for Instructors

Instructors can prepare for the end of a semester by completing this checklist of items for within their WebCampus course.

Below you will find some helpful tips for wrapping up a course in WebCampus at the end of a semester. These tips will help make generating final grades easier, prepare your course for another semester, and assist students with any final tasks.

Grades

• Finalize your gradebook by making sure all grades are filled in
  • Manually assign zeros to incomplete/missing work
  •  Instructors can also set a grade posting policy to automatically assign zeros to missing work. Note: This will go into effect after the assignment/quiz's due dates have passed.
• Determine your grade calculation method
  • Calculated Total: All assignments are weighted equally
  • Weighted Total: All assignments are organized into assignment groups and a weighted percentage is assigned to each group
• Add extra credit points after all of the assignments have been graded*
• Review the grading scheme guide to set up percentage cutoffs. Depending on your department/college, you may see more than one grading scheme.
• Release Grades
  • Ensure that the grade total column is viewable to students and that it is in the preferred format (such as points vs. percentage)
  • Optionally, send an announcement to students requesting that they review their grades and to contact you with any questions
• Save a copy of your grades by exporting them from the Gradebook.
• Ensure you have access to MyUNLV by completing FERPA Training.
• Submit final grades to the Registrar via MyUNLV
  • Grade Rosters are not available until the first day of finals week.
  • Enter grades in MyUNLV OR
    Starting Fall 2024, instructors who use WebCampus now have the option to transfer final grades to the MyUNLV grade roster from WebCampus. 
  • If your student is listed in WebCampus but not in MyUNLV they may have an alternative preferred name assigned. You can match their NSHE ID between both systems by displaying the secondary info in your WebCampus gradebook.

Panopto*

• Prepare Panopto Videos for course copy. 
  • Generate a Panopto folder for your new course by adding Panopto Recordings to the course's navigation menu and clicking on the link.
  • Copy course content from current course to new course shell using the LMS Content Reuse option. 
  • Ensure any Panopto videos that will be repurposed to other courses are moved into a subfolder in your My Folder.
    • Using the Same Video in Multiple Courses
    • Panopto Folder Management
  • Close any previous semester’s Panopto assignment folders. This ensures students will place their assignments in the current folder and no longer have access to a folder in a past course. To close a Panopto assignment folder, see Closing an Assignment Folder.

Zoom*

• Ensure any Zoom recordings that need to be preserved are put into Panopto and into your My Folder or any relevant folders to avoid losing your videos. Recordings in Zoom expire after 270 days (~9 months).
• If you are planning to use any pre-recorded materials in future classes that reveal students’ identities, be sure to consult the University’s FERPA Guidelines.
  • Panopto/Zoom integration in Canvas
  • How to Upload Video Files into Panopto

Post Semester Student Course Access

Students have access to course content three weeks after the course end date listed in MyUNLV. If you would like to extend student access, you will need to submit a ticket to the IT Help Desk.

Need Additional Help?

For additional assistance, please visit the WebCampus knowledge base for additional articles. You can also contact the IT Help Desk.