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As an instructor, it is important to be customize the settings and permissions on both your Panopto folders and sessions. This guide will show some basic options you can configure at the folder level and for each individual recording.
How Sharing Works
When content is placed in a course folder (the folder located in the course's Panopto Recordings page), by default, that content will be shared with all users in the course roster.
Permission Options
| Permission |
Impact |
| Restricted |
Only specific people and groups can view this session. |
| Your Organization (Unlisted) |
Your session is not publicly available, such as in a search, but anyone in your organization (i.e., anyone with a unlv.hosted.panopto.com account) who has the link to your video can view it. |
| Your Organization |
This means all faculty, staff, and students with Panopto accounts can view your video, and can be found in the UNLV catalog. |
| Public (Unlisted) |
Your session is not publicly available, such as in a search, but anyone who has the link to it can view it. |
| Public |
Anyone can find and access your content, and it can be indexed by search engines. |
Folder and Session Customization
Instructors can customize various settings including availability (when content is made available) and content sharing settings.
These settings can be configured at either...
- the folder level, which applies to every recording in the folder, or
- in each individual session you upload to a folder, which affects that session only
Before recording, decide which folder your video will be recorded to. Most likely, it will be the associated course folder in Canvas.
| Caution: Permission Inheritance |
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By default, all sessions in a folder will inheret the settings and availability dates of the folder which the content is placed. Once an individual session's settings have been changed, these settings will be overriden indefinitely, even if you chanage folder settings. Once overriden, a session will follow it's own settings until reverted back to inheret from the folder.
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Changing Folder Settings
Changing folder settings will update all sessions and sub-folders below it, assuming they have not been individually overriden.
- Go to WebCampus and select your course
- In the left navigation, select Panopto Recordings
- Check which folder is displayed (indicated below). This is the folder where setting changes will be applied. If you want to make changes in a different folder, select the desired sub-folder. Select Settings (gear icon)
Changing Folder Availability Dates
- In the left naviation, select Settings
- The default setting for when sessions become available is immediately, and the default setting for how long sessions remain available is forever.
- To prevent new sessions from being made available immediatly, you can set this setting to Never (unless set on the session). When you are ready to publish a session, you can do so on the session settings.
Changing Folder Sharing Settings
There are a few ways that you can adjust folder sharing settings.
For one, you can opt to share a folder with an individual who is not already in your course so they have access to the videos. This option is not available for sub-folders within a course folder; it is only available for a parent folder. You are able to share a folder with an individual by...
- Selecting Share in the video's Settings
- Typing in an individual's email in the Add people and groups bar
- After entering each email, press Enter on your keyboard. Panopto will load their data and automatically add a box with their name, replacing the email address
- Once you have added all the individuals you wanted, select Send
- Alternatively, if you want to share the folder with a broader audience, you can alter the accessibility by selecting the Change option beside the header Who Can Access This Folder. The available options and who has access to your folder in each can be found in the list of Permission Options
When sharing a sub-folder within a parent folder, you can select whether or not those who have access to the parent folder inherit the permission to view the sub-folder. Additionally, you can also share the folder with a broader audience, which you can refer to in the list of Permission Options.
Changing Session Settings
Changing a session setting will override any settings inherited by it's folder. Even if a folder's settings are changed, it will not affect sessions who's settings are overriden, unless updated to inheret the folder's settings.
Accessing Session Settings
- Go to WebCampus and select your course
- In the left navigation, select Panopto Recordings
- Hover near the session to update, then select Settings
Changing Session Availability
- Scroll to the Availability section on the Overview page
- Select the settings to apply to this session. This will override the folder settings.
- If you wish to defer to the folder settings, or revert to the folders setting (stop overriding), select with its folder.
Changing Session Sharing
To change the sharing settings for a specific session, select Share in the session settings menu
To change the sharing audience, such as enabling link sharing, select Change. Refer to the permission table for the appropriate setting
By default, every video in your course folder is viewable by your entire class. If you record into a course folder, you can only expand your audience, not restrict it. If you recorded a video that is only intended for a few students, you will need to move the video to your My Folder, then add those students. This is done by:
- Selecting Share in the video's Settings
- Typing in the student's email in the Add people and groups bar
- After entering each email, press Enter on your keyboard. Panopto will load their data and automatically add a box with their name, replacing the email address
- Once you have added all the students you wanted, select Send
After selecting Send, the student/students' names will appear under People and Groups
If you need the link for your session, this can be found on the Share page. If you are linking or embedding this session in the course it is stored in, we recommend using the integrated embed feature in WebCampus.
Need Additional Help?
For additional assistance, please visit the Panopto Knowledge Base for additional articles or our Services area to submit a support ticket. You can also contact the IT Help Desk via phone (702) 895-0777 or email (ithelp@unlv.edu).