Panopto Content Retention

To effectively utilize Panopto storage capacity for the entire UNLV community, a content retention policy is in effect for all Panopto content. This allows content that has not been engaged with for a very long time to not take up storage capacity.

Video recordings stored in Panopto will be subject to the following archiving and deletion process:

  1. Video recordings that have not been viewed or edited in the video editor in the last 24 months will be moved to archived storage within Panopto. Archived video recordings are available for retrieval until they are deleted.
  2. Archived video recordings that remain in the archive for an additional 24 months will be deleted. Deleted video recordings are not recoverable.

In short, videos are only automatically deleted if they have not been viewed, edited, accessed, or otherwise engaged with for a total of 4 years. Users are not notified when a video is moved to the archive or automatically deleted.

Locating Archived Videos

Once a video has been placed in the archive, you will not be able to see it within your folders of videos.

Archived Videos in Folders

You can access a folder's archived videos by by opening the folder and selecting the Archived button. This will only show archived videos.

Folder in Panopto. In the top toolbar, to the right, the "Archived" button is selected and archived videos appear underneath.

Archived Videos in Search

When searching for videos, you can include videos that have been archived by turning on Show archived videos.

Search Results page. On it, the checkbox to the left of "Show archived videos" appears highlighted by a red box.

Archived Videos Directly Linked

If you have directly linked to a Panopto video, either by posting it's link, embedding the video, or inserting it into a WebCampus course, viewers who had permission on the original video will also be able to retrieve the video from the archive.

Restoring Archived Videos

Archived videos keep the same permissions they had before they were archived. Anyone who has permission to view the video can restore the video from the archive.

Restoring Videos from Folders or Search

Once you locate the video you wish to restore, select Restore from Archive:

Archived video in video search. On it, the Archive option appears over the video's thumbnail (a moving box) and is highlighted by a red box. Additionally, the button "Restore from Archive" appears highlighted by a red box.

 

When the video is being restored, a time estimate will be displayed with the approximate wait time. This time depends on the length of the video and can take up to 48 hours.

Archived video in video search. On it, the message indicating that the video is in the process of being restored is highlighted by a red box.

Restoring Videos from a Viewer

If someone tries to watch an archived video from the Panopto Viewer or Embedded Viewer, a message will appear indicating the video must be restored from the archive. The viewer will then need to select the button to restore the video.

Archived video in the Viewer. On it, the button "Restore from Archive" is highlighted by a red box.

Embedded player. The video is greyed out, and the warning message referenced in 2.1. appears over top and is highlighted by a red box.

How Copies are Handled

If you have copies of a video, these may change how the content retention policy is applied. For more information on the different types of copies, see Reusing Panopto Content.

Full Copies

Full Copies are new, independent copies of the original video. These are considered separate videos and are affected by standard content retention.

Reference Copies

If you utilize Reference Copies, these do affect how the original video is subject to content retention.

If a video has one or more active reference copies, the original video will be exempt from the retention policies. Instead, all reference copies will be evaluated as if they were independent videos. Once the original video does not have any active reference copies, then the original video will be evaluated for archival.

For example, if you utilize LMS Content Reuse to copy your content from one course to another:

  1. The original video would be exempted from retention as this process will create an active reference copy
  2. The reference copy would be affected by retention. If this reference copy is not engaged with for 24 months, it will be archived.
  3. If all linked reference copies are archived, and the original video has not been engaged with for 24 months, the original video will be archived

Need Additional Help?

For additional assistance, please visit the Panopto Knowledge Base for additional articles or our Services area to submit a support ticket. You can also contact the IT Help Desk.

Details

Article ID: 1185
Created
Wed 12/21/22 8:06 AM
Modified
Mon 1/9/23 12:07 PM