Setting up AI Companion for Zoom Workplace

If you are looking for information on In-Meeting AI Companion or AI Companion for web, please see the following: Get Started with In-Meeting Zoom AI Companion and Using AI Companion on the Web.

AI Companion in Zoom Workplace

AI Companion for Zoom Workplace is used outside of meetings, and appears as a panel on the side of your Zoom desktop app.

AI Companion, resembling a large chat window, on the right side of the Zoom Workspace window.

It functions like a chatbot, similarly to AI Companion Questions. It can provide information from your Zoom account, like past meetings. If you enable access to your UNLV account’s Google Drive and Gmail, you can also ask it questions relating to data from your UNLV Google account and calendar.

Enable AI Companion for Zoom Workplace

  1. Log into your Zoom account at it.unlv.edu/zoom
  2. On the left-hand navigation, select Settings
  3. Under the AI Companion tab, toggle the switch to ON beside AI Companion Panel in Zoom Workplace

    AI Companion panel in Zoom Workplace with the toggle switch to the right set to ON.

Provide AI Companion Access to Your UNLV Google Account Files

Now that you have enabled AI Companion in your app, you can allow it to access your UNLV Google account’s data. This is optional and is not enabled by default. AI Companion for Zoom Workplace can still be used without Google access, but can only provide information on Zoom-related queries (past meetings, upcoming meetings, etc.).

To enable access to your UNLV Google account, you must first have your calendar and contacts integration set up. Once you have that set:

  1. Log into your Zoom account at it.unlv.edu/zoom
  2. On the left-hand navigation, select Profile
  3. Scroll to the bottom of the page, to the header Others. You will see your Gmail account and current permissions Zoom has. By default, Zoom has read/write access to Google Calendar
  4. To add permissions for Drive and Gmail, select Edit

    Edit option, beside the user's email.
     
  5. Tick the box with the permissions you wish to enable, then select Next

    The available permissions: Calendar, Contacts, Drive, and Mail. There are checkboxes for "Read" and "Write" next to each.
     
  6. After selecting Next, you will be promoted to sign back into Zoom via Google, and will also have to confirm that you enabled more advanced permissions in your UNLV Google account for Zoom. Click Continue for both prompts

Now, AI Companion for Zoom Workplace can use data from these Google services to provide responses to your questions.

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